Submitters will select a Presentation Type, Topic Area, Session Level, Intended Audience and Institution Type (if applicable) for their submission.

Presentation Types

If you are interested in proposing an event that doesn’t fit the presentation types listed here (e.g., a tour or evening event), please send a description of what you have in mind to Kimberly Smith, Director of Conference and Events, at conference@aashe.org.

30-Minute Session

30-minute sessions take place concurrently during the main conference (i.e., Monday and Tuesday). These sessions typically include presenters from one or two institutions that share case studies, research findings and experiences on the proposed topic. The suggested format is 15 to 20 minutes of presentation followed by 10 to 15 minutes of discussion and/or Q&A but we welcome alternative presentation styles. 

60-Minute Session

60-minute sessions take place concurrently during the main conference (i.e., Monday and Tuesday). These sessions typically include presenters from multiple institutions and incorporate a variety of perspectives on a project, topic or initiative. The suggested format is 30 to 40 minutes of presentation followed by 20 to 30 minutes of discussion and/or Q&A but we welcome alternative presentation styles.

Networking Meeting

Networking meetings are an opportunity for regional networks and other affinity groups (e.g., engineers or community college representatives) to convene, network and discuss relevant issues. They are intended to be interactive in nature and typically do not include a formal presentation. These 75-minute sessions will take place during the main conference. 

Poster

A 1.5-hour poster session will be held on Monday afternoon in the Expo Hall. During this time, presenters are expected to stand with their posters and discuss them with attendees. The look and format of poster presentations is largely up to the creativity and imagination of the presenter but must be 4’ x 4’ or smaller. Posters will be displayed in the Expo Hall throughout the conference and should be self-contained as well as self-explanatory. Presenters are responsible for creating, transporting, hanging and taking down posters. AASHE will provide all materials needed to hang posters (push pin, display board, etc.). 

Pre- or Post-Conference Professional Development Workshop

Professional development workshops are offered on Sunday before the conference and Wednesday after the conference. Sunday formats include half-day (3.5-hour) and full-day (7-hour) workshops. Only half day workshops will be scheduled on Wednesday. These workshops are not included in the conference registration price and are offered for a separate fee. Presenters should have experience in leading and facilitating professional development workshops. Accepted workshop presenters will be required to sign a Memorandum of Understanding outlining benefits and responsibilities of hosting the workshop.

Student Summit Workshop

These 75-minute sessions are offered on Sunday before the conference as part of the Student Summit. They focus on skill-building and are intended to empower students to be more effective advocates for sustainability on their campuses and in their communities. These workshops should be interactive and designed specifically for students. Priority will be given to workshops that connect students to a network or organization that will be able to continue to support them after the conference. 

Student Summit Case Study

These 30-minute sessions provide students an opportunity to share their projects and initiatives with other students as part of the Student Summit held on Sunday before the conference. Only current students or recent graduates may submit this presentation type. The suggested format is 15 to 20 minutes of presentation followed by 10 to 15 minutes of discussion and/or Q&A but we welcome alternative presentation styles.

Film

Films are shown during the 30- or 60-minute concurrent educational sessions on Monday and Tuesday. Film presentations should include time for Q&A. 

Live Performance

These sessions provide an opportunity for groups or individuals to showcase their live performance pieces during the conference. Live performances take place during the 30- or 60-minute concurrent educational sessions on Monday and Tuesday. Rehearsal time (if needed) can be scheduled with AASHE staff in advance.

PLEASE NOTE: AASHE is unable to help cover costs associated with live performances, including the costs for any materials and the transportation, installation and removal of those materials. The use of liquids of any kind during your performance must be approved by AASHE staff. Final acceptance will be based largely on financial and logistical limitations for having the performance at the conference as well as convention center rules and regulations. AASHE staff may contact you directly to inquire about logistics related to your performance.

Topic Areas

Topic areas describe the focus of your presentation and help attendees find sessions that are relevant to their interests. They generally align with the STARS subcategories and are described in the STARS Technical Manual. You will be required to select one primary topic area that best characterizes the focus of your session. You will have the option to select up to two additional topical areas.
  • Air & Climate
  • Buildings
  • Campus Engagement & Culture
  • Coordination & Planning
  • Curriculum
  • Diversity & Affordability
  • Energy
  • Food & Dining
  • Grounds
  • Investment & Finance
  • Public Engagement
  • Purchasing
  • Research
  • Transportation
  • Waste
  • Water
  • Wellbeing & Work

Session Levels

All submitters self-identify their proposals as introductory-, intermediate- or advanced-level sessions. Note that AASHE may modify the session level in the final program based on reviewer input. AASHE leved is defined as:

  • Introductory - Material covered is foundational in nature and sessions are designed for attendees who have no prior background or are just starting in the domain of practice presented in the session.
  • Intermediate - Material is designed for participants who have a working knowledge of the topic and a few years of experience in the domain of practice.
  • Advanced - Material is designed for participants who have a detailed knowledge of the topic and specific experience applying or using this knowledge in a professional capacity over a long period of time.

Institution Types

All submitters self-identify if their submission focuses on a particular institution type. This is an optional question. Institutional types are defined as:

  • Community and Technical Colleges
  • Liberal Arts Colleges
  • Research Universities
  • Special Focus Institutions
  • Institutions outside the US
  • Historically Black Colleges and Universities
  • Tribal Colleges
  • Hispanic Serving Institutions
  • Other Minority Serving Institutions